You are the face and heartbeat of our Zurich office. As Workplace Experience Coordinator, you welcome visitors, keep daily operations running smoothly, and create a workplace where colleagues enjoy coming in. The role combines front-desk responsibilities with goods receiving, office supply management, and the organization of team events.
Your main tasks include
Reception & Front Desk
You welcome and register visitors, candidates, and partners, acting as the first point of contact for the office
You handle incoming calls, mail, and general inquiries
You keep reception and common areas tidy and presentable
Goods Receiving & Logistics
You receive deliveries and check them against delivery notes and purchase orders
You report discrepancies or damages to the ordering team
You distribute material and parcels to the right teams and manage storage
You coordinate outgoing shipments and courier services
Office Supplies & Hospitality
You monitor and restock fridges, beverages, snacks, and kitchen supplies
You manage office consumables and place orders with suppliers
You ensure kitchen and break areas are well stocked and clean
Events & Team Life
You plan and organize apéros, team lunches, and internal events
You coordinate caterers, venues, and vendors, managing budgets and invoices
You support the onboarding of new colleagues with workplace setup and office tours
What we can look forward to
Completed vocational training (e.g. KV, hospitality, or similar) or comparable experience
Prior experience in reception, office administration, hospitality, or logistics
A hands-on, service-oriented approach with strong organization and a keen eye for detail
Comfort with MS Office / Google Workspace and standard office tools
Fluency in German and English (written and spoken); French is a plus
A friendly, proactive personality who enjoys making the workplace better for others