Office Manager and Executive Assistant - financial services company - 80%

40%Office Management:

• Reception & Visitors Management:welcomeguests, manage badges/access, handle calls and enquiries, oversee catering/transport, keep reception and meeting rooms presentable.
  

• Facility Management,liaise with all suppliers and manage car parking spacesand badge access systems.
  

• Administrative support,maintainshared calendars and publish company communication on the intranet, manage expenses, receive et distribute post and parcels to relevant departments.
  

• Onboarding & Office Operations, manage onboarding processes, order officesuppliesand negotiate contracted rates with suppliers.
  

• Calendar and Agenda Management, own the CIO’s calendar end to end, prioritise, protect focus time, and ensure the CIO’s is never caught unprepared by a meeting or submission deadline.
  

• Documents:format and proofread presentations/memos forExCo, Investment Board, and advisory forums — responsible for visual quality and version control, not content.
  

• Governance support:manage IC invites, participant lists, agendas;maintainfiling/version discipline for board and committee materials.
  

• E-mail and communication Management,managing a high-volume inbox, draft routine correspondence on behalf of the CIO asrequired.
  

• Travel:manage all CIO travel arrangements end to end and manage travel expenses.
  

• Stakeholders & Relationship coordination,coordinate with Heads of Department on deliverables for which the CIO is accountable.
  

• Event Management:take end-to -end ownership of the two annual investment days, invitations, agenda, speakerlogistics, on-the-day delivery
  

• Workstream & Deadline tracking,maintaina simple, live tracker of the CIO’s open items and deadlines
  
  

• Minimum 5 years’ experiencein Office Management andEAin afinancial servicescompanyor related sector
  

• Experience in a corporate governance or board support context
  

• Discretion, precision, and a genuine understanding of the financial services environment
  

• Accountability,proactivityandinventivity
  

• Reliability,promotingexcellence across the company andconsideringits reputation at all times
  

• Calm under pressure; reliable and consistent in execution
  

• Team player whooperatesindependently on theEAmandate while contributing to the broader office team,working collaboratively
  

• ExcellentEnglishwritten and spoken. Professional level ofFrench
  

• Advanced skills in IT and proficient in Microsoft (Outlook,Excel, PowerPoint, Word)
  

Youwillthriveinthisrole andorganisationifyouhave

Agility,Reliability,Humility andAccountabilitiy